Western Psychological Association

Call for Convention Proposals

Submission Information for the 2016 Convention in Long Beach

The deadline for submission is November 16, 2015 at 11:59pm (PST).

The instructions for completing your submission are presented below. Please read the instructions carefully before you begin. We also urge you to read our article on preparing abstracts for submission to WPA: Writing a Conference Abstract: Some Suggestions and Common Errors. The deadline for submission is midnight (PST) at the end of the day on November 16. We urge you to submit a draft of your submission early to make sure that your computer system is compatible with the submission computer and reduce the amount of time you need when you complete the submission.

Registration and Membership All authors planning on making a presentation at the convention must be registered for the convention at the time of submission or by the November 16 deadline. Students: When you register, your student affiliate membership will be included in the registration fee. You no longer need to complete a separate registration form. Professionals: You may register as a WPA professional member or non-member. Members are eligible for a reduced registration fee. Membership applications/renewals must be completed prior to registering for the convention. When you complete a membership or registration form, an invoice is generated and you are given the option to pay online via credit card or by check.

You may also log in later to complete payment. All persons who attend the convention must register for the convention. If you are an author on multiple proposals, you need to register only once. If you wish to be considered for a student scholarship, please note the requirements described below.

Types of Presentations Our convention is designed to provide a forum for the exchange of research and ideas. You may submit proposals for poster presentations, one-speaker papers, or symposia.

Posters: Poster presentations are organized by topic in sessions with 40-60 posters per session. Each poster session lasts for 75 or 90 minutes. Most poster submissions describe empirical work. We recognize that research may not be complete when submitted in November. However, it is expected that there will be data collection and results ready for the conference. Thus, posters that do not reflect data collection and results are not acceptable and should be withdrawn. For more information on the guidelines for partially completed research, see Writing a Conference Abstract: Some Suggestions and Common Errors.

One-speaker papers: These oral presentations are organized into sessions consisting of 3-5 individual papers. Each paper is given 15 minutes of presentation time, including time for questions. We strongly recommend that undergraduates submit posters rather than individual papers.

Symposia: Usually 3-5 papers are presented in a topical session organized by the Symposium Chair. Symposia are limited to a maximum time of 90 minutes. See special instructions below for submitting symposia. All presenters in a symposium must submit an abstract that includes a symposium number. Thus, the Symposium Chair must plan ahead and submit the symposium well in advance of the November deadline.

Who May Submit Proposals and Registration Fees Professional Members of WPA as well as interested non-members and students may submit proposals for the convention, with the stipulation that every person who plans to make a presentation must register at the time that the proposal is submitted or by the submission deadline. In the event that your proposal is not accepted for presentation and you then elect not to attend the convention, you may request a refund – see the WPA website for the refund schedule. Note that registration generates and invoice — payment may be made later.

The following table lists the Convention registration fees. Convention registration and WPA Membership forms are provided on the WPA website. Professional Members are those who have paid their dues for the current July 1-June 30 academic year. Prior members who did not pay dues last year are considered non-members. Students affiliate membership is included with registration. Professionals wishing to become members or renew membership may do so by completing the online membership forms (WPA professional membership is $55 for one year, $100 for two years, $135 for three years, and $750 for a lifetime membership).

  • Current year WPA Professional Member registration $75
  • Professional Non-Member registration $150
  • Student registration $75
  • Non-Professional Spouse/Partner/Family Member of Registrant $35

Convention pre-registration ends on March 31. After that date, registration is on-site only. On-site registration fees increase by $15 in each registration category. Current year memberships are also not accepted after March 31 and are not accepted on-site at the Convention.

Student Scholarships WPA Student Scholarships are awarded to the most outstanding posters and papers submitted by student researchers. They are dependent on the availability of funds. We anticipate that we will be able to award a limited number of scholarships to eligible students. To be eligible a student must be: 1) a Student Affiliate Member of WPA, 2) registered for the convention, 3) the first author of the submitted poster or paper. Please indicate on your Submission Form that the first author is a student affiliate member wishing to be considered for a scholarship. Recipients of these scholarships will be determined on the basis of a masked review by the Program Review Committee. These scholarships are intended to help defray the costs of attending the Convention and presenting the award-winning research. Receipt of the monetary scholarship is contingent on the scholarship recipient attending the convention and presenting the research. Scholarship recipients (only) will be notified by email on or about February 15. The names of the scholarship recipients will be published in the Convention Program and awards will be presented at the WPA Awards session during the convention.

Submitting a Symposium Online The chair of the symposium should first fill out the Symposium Submission Form. A synopsis of the symposium (as you wish it to appear in the WPA Program) is required. The chair of the symposium should enter the email addresses of the first authors of the presentations in the symposium on the Symposium Submission Form. Chairs will be given a Symposium ID number (WPAS followed by a number) in this process. Next, chairs must communicate the Symposium ID to other presenters in the symposium. The first authors of the presentations in the symposium should each subsequently fill out a Presentation Submission Form. They will be asked, during this process, if their submission is part of a symposium. At this point presenters MUST enter the Symposium ID so that the program can link these individual presentations with the symposium. Please contact the WPA Office if you have questions about this process.

Psi Chi Poster Session Submissions Students holding membership in Psi Chi may elect to submit proposals for a special poster session that WPA has reserved for Psi Chi (usually held on Friday at 8am). Psi Chi members presenting in the Psi Chi Poster Session will also be eligible for a Psi Chi Research Award. Psi Chi, the International Honor Society in Psychology, sponsors and organizes the Psi Chi Poster Session. Please note the following when submitting a proposal to the Psi Chi Program:

  • Psi Chi has requested that these presentations be in poster format only. Submissions should be empirical research that has been completed.
  • Be sure to choose the Psi Chi session option when you indicate Presentation Type on the Submission Form.
  • Like every other individual who submits a proposal to the convention, members of Psi Chi must register for the Convention at the time their proposal(s) are submitted.
  • Poster submissions that are not accepted for the Psi Chi Poster Session will be reviewed for inclusion in the regular WPA program.

STP Teaching Activities Exchange WPA and the Society for the Teaching of Psychology will again organize the STP Teaching Activities Exchange. The purpose of this poster session is to provide a forum for the presentation and discussion of innovative ideas that are of interest to those concerned with quality teaching. If you wish to have your poster in this session, please select the STP EXCHANGE option on your submission form.

Requesting Space for Special Meetings As we have done in the past, WPA will make space available at no charge to organized professional groups who wish to hold meetings that are generally consistent with the purposes and goals of our association. If you wish space for a special meeting, submit a request to the WPA Office describing the nature of the meeting, who will host or chair it, and how you would like it to be listed in the program. These requests should be received by November 15. Because the space available for such meetings is limited, these requests will be honored in the order in which they are received. All such meetings will be scheduled so that they do not conflict with the program. Your meeting will be listed in the program without charge. The WPA Executive Board expects that all persons who participate in these meetings will register for the WPA Convention.

Submitting Your Proposal Before you enter the submission site, we suggest that you have the following available, ideally in an open document so you can copy/paste into the submission form. Please proof for possible errors.

  • Title of presentation, limited to about ten words.
  • Author information – for each author, you will need to have the name typed exactly as it should appear in the program, author affiliation/institution as it should appear in the program (be careful of abbreviations), and e-mail address. When listing authors, do NOT use degrees (e.g., PhD) or licenses (e.g., LMFT) or titles (e.g., Dr.). The WPA format for authors is simply Firstname Lastname (with initials if appropriate). Do not use APA reference style. Use correct capitalization. Please check the preferred name and spelling with all authors – this will help us avoid making expensive corrections to the program and unfortunate situations is which the same person has different names on each of several papers.
  • 350-word abstract with text only–no figures.
  • You will need to identify a corresponding author. This is the person who will be notified via email of acceptance or rejection or phoned if there are questions about the proposal. We will also list this person’s email address in the printed program. Make sure the person has an address that will accept email from cozby.wpa@gmail.com (some student mail systems do not allow mail from outside the university; other mail systems may require you to authorize mail addresses that you will receive in your inbox). The corresponding author does not have to be the first author. Only the corresponding author is notified of acceptance of a submission – if you do not hear about your paper by Feb. 15, please contact the corresponding author.
  • We urge you to add cozby.wpa@gmail.com to your contacts or list of “non-spam” addresses. Some mail services may identify our acceptance notices as spam — we hate it when that happens. If you change your email address, let us know.

Submission Forms:   You must create a new submission account to begin the submission process. Follow this link to Create a New Submission Account. This account is totally separate from your WPA membership account. You may wish to use the same password for both accounts. Be sure to print and save the email you receive with the subject line “Your WPA Call for Papers Account.” When you create the new submission account, you will be given the option to do a new submission or log out. If you are planning on submitting at the last minute, it is a good idea to create your account early to save time and make sure that your browser is compatible with the submission software.

After your submission account is active, follow this link to log on and then create a new poster/paper/symposium submission or edit an existing submission. You will be able to log on until the deadline at midnight November 15: Log On to Your Submission Account. Note: You will receive a confirmation receipt when you successfully submit your abstract or symposium. If you do not receive the confirmation, log on to check your submission and make sure you have provided the correct email address. Print your confirmation. IMPORTANT: The computer that is used to process submissions is located on the east coast; therefore, the date and time on your confirmation is Eastern Standard Time. The deadline remains midnight PST (3:00 am November 16 on your confirmation receipt). Please Note: If you fail to receive notification of acceptance and scheduling of your proposal by February 1, please contact the WPA Office.

Submission Checklist

_____ Poster or One-Speaker Paper? Undergraduates are encouraged to submit as a poster.
_____ Review Writing a Conference Abstract: Some Suggestions and Common Errors.
_____ Prepare a document that includes 1) title (about 10 words), 2) each author with correct name, spelling, affiliation, and e-mail address, 3) 350-word abstract. Avoid using “smart quotes” in Word and subscripts or superscripts. Type exactly as you wish to appear in the printed program. No degrees or titles with author names.
_____ Ask co-authors and faculty research mentor to review document for accuracy, spelling, grammar. Names should not include titles, degrees, licenses.
_____ Create submission account. Record user name and password information for later use.
_____ Complete the convention registration (and WPA membership if desired) prior to November 15.
_____ For symposium chairs: Inform presenters of the symposium number; ask all presenters to complete a submission by November 15.